Birth Records

Clay County can make birth certificates for people born in Minnesota. Birth records prior to 1932 may require additional processing time. Please call the Recorder's Office at 218-299-5031 for more information.

Identification, such as a government issued photo ID, is required to obtain a certified birth certificate.

Birth Certificate Request - Certified Copy

You can request a birth certificate:

  • In Person (cash, check or credit card* is acceptable)
    • Complete a Birth Certificate Application form (PDF) indicating you have "tangible interest." You can print and complete a form prior to coming to the Recorder's Office if you prefer. Do not sign until you are present in the office.
    • Show government issued photo identification.
    • Pay the corresponding fees by cash, check or credit card. (*A convenience fee will be charged for credit card transactions.)
  • By Mail (check, money order, or credit card*)
    • Complete a Birth Certificate Application form (PDF) indicating you have "tangible interest." You can print and complete a form or you can call 218-299-5031 or email the Clay County Recorder's Office to request that a form be mailed or faxed to you.
    • Show identification and sign the completed application in front of a notary. Have the notary sign the application and apply their notary seal.
    • Mail the completed and notarized application along with a check, money order or credit card information. (*A convenience fee will be charged for credit card transactions.)
  • By Fax (credit card* only)
    • Complete a Birth Certificate Application form (PDF) indicating you have "tangible interest". You can print and complete a form or you can call 218-299-5031 or email the Clay County Recorder's Office to request that a form be mailed or faxed to you.
    • Show identification and sign the completed application in front of a notary. Have the notary sign the application and apply their notary seal.
    • Fax the completed and notarized application along with your credit card information to 866-908-2452. (*A convenience fee will be charged for credit card transactions.)


Confidential Birth Records

Some records are confidential and can only be obtained by some people.

Pursuant to Minnesota Statute 144.225, Subdivision 2, data pertaining to the birth of a child, to a woman who was not married to the child's father when the child was conceived, nor when the child was born, including the original certificate of birth and the certified copy, are confidential data unless the mother has designated the data as being public.

Individuals With Access

Confidential birth records are available only to:

  • The subject of the birth record if the individual has reached the age of  16.
  • A parent named on the birth record.
  • A legal guardian presenting a certified copy of guardianship papers
  • An individual presenting a certified copy of a court order releasing the record to him/her.
  • Representatives of Minnesota programs that administer child support, medical assistance, MinnesotaCare, and services under Minnesota Statutes, sections 124D.23 and 626.556, and, tribal child support programs, Minnesota Statutes, section 144.225, subdivision 2, paragraph (f).

Birth Certificate Request - Non-Certified Copy

A  noncertified copy is a plain paper copy of a birth record. Noncertified  copies are for informational use only and cannot be used for legal purposes.

  • Complete a Noncertified Birth Record Application (PDF).
  • If the record you want is confidential or if you are the mother asking for a copy with  medical information, you must sign your application in front of a notary  public.
  • Pay the corresponding fees by cash, check or credit card. (*A convenience fee will be charged for credit card transactions.)
  • The Clay County Recorder returns applications that are incomplete, not signed in front of a notary public and not paid in full at the time of application.

Out of State Records

If you were not born in Minnesota, see the National Center for Health Statistics for more information about ordering a birth certificate from another state.